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Barbarian Diordieva - the lawyer, an analyst.
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Career and work
About lost time
"I am in time nothing". "I on what do not have not enough time". "Already o'clock in the afternoon, and I still have made nothing". Every day we say tens similar phrases. We are nervous, we fuss, late on hour or so-other in the evenings, we take work on the house, and even in the days off we are not left by thoughts that we not all had time to make for a week. "My God, well why time flies so quickly?" - we sigh...
Really, the majority of us works in intense enough rhythm, solving set of the most different problems, and often working day for this purpose simply does not suffice. How we arrive in that case? We increase its duration, being late on service or completing something houses in the evenings. However, there is also other variant: " Hung "affairs can be left behind an office threshold, secretly hoping, that they"will resolve"by itself. In the first case we risk to earn stress or to acquire a syndrome of chronic weariness with inevitable apathy and indifference to all surrounding. In the second - simply to lose work. Besides in any case with us associates will be dissatisfied: in the first - relatives, friends and acquaintances who have no time to pay attention, in the second - the heads and colleagues. Hardly we, getting a job, intend to acquire a heap of psychological problems and to spoil relations with all world. On the contrary, we wish to become class experts, to make an outstanding career, to receive the good salary and to come back home in time, with good mood and sensation of own importance. Thus we seldom reflect on what barrier on a way to these purposes the inability become competent to dispose of time can.
What to do, that working hours were spent rationally?
1. Plan the work. Accurate representation that you should make for this or that period (day, week, month), - the first step to competent distribution of working hours.
What to do?
Regularly analyze a condition of your working affairs: that is already made, that is "in process", that else it is necessary and whether you keep within terms. It makes sense to make two lists of affairs - on importance and on promptness - and to operate according to them. It will help to carry out in time important issues and not to lose sight of less considerable, but urgent.
Get the daily log and develop a habit to paint every working day on hours. The accurate schedule will help you to become more collected and organised.
2. Establish for itself real terms. If we do not keep within the taken away term we start to be nervous, hurry up, commit errors, something to alter - as a result of time leaves much more, than it was expected.
What to do?
Before to start to work, estimate the possibilities, define degree of congestion another matters, recollect, what is the time you usually spend for performance of similar tasks, consider possibility of alterations, "overlays" and unforeseen circumstances. It will allow you to establish more or less real term.
If conditions are dictated to you from the outside, do the same steps and share the reasons with the heads or partners. It is better to warn at once about impossibility to keep within the put term, than then to redden for outstanding work.
3. Do not try to do some affairs simultaneously. Psychologists believe, that women in большей degrees, than men, possess it "for nothing Julia Caesar" and aspire to take actively the advantage. Sometimes we even manage "to kill all hares" and effectively to solve tasks in view. But is more often happens on the contrary.
What to do?
Do not undertake new business before finish the previous.
If you have decided what to do some affairs simultaneously to you on forces, distribute them on importance degree, and then estimate, what performance of tasks can be united. Proceeding from it also start to work.
Define, over what problems it is necessary to concentrate completely and by what it is possible to do in passing with others (for example, to see the business correspondence or newspapers it is possible during a break on tea).
4. Learn to refuse superfluous affairs. Often we undertake additional work only because we can not give up to the person who has offered it or we are afraid to miss chances which to us, probably, will be given after its performance. It occurs because we not always manage to define accurately the priorities and prospects. Besides, we quite often are afraid to make a responsible choice, preferring to load additional and often unnecessary work.
What to do?
Reflect, that will bring to you performance of superfluous work and that will occur if you refuse it. If pro speak only your unwillingness to offend the colleague or a certain uncertain benefit in the future, most likely, it is better to refuse such work.
Learn to speak benevolently and at the same time resolutely "is not present" to colleagues and partners. It will allow you to keep with them good relations and at the same time will disaccustom them to "dump" on you superfluous work.
If you nevertheless have an easy doubt in correctness of such refusal, try to leave to the person possibility to address to you repeatedly.
5. Do not put off that it is possible to make today. Delays at all do not solve a problem of shortage of time. On the contrary, they conduct to accumulation of a heap of affairs which to you anyhow should be "raked" in the future. More often we postpone performance unpleasant or enough difficult affairs - for them simply would not be desirable to undertake. But the delay in the given situation goes only to the detriment.
What to do?
Begin every working day with those affairs which to you are to be postponed: after you finish a difficult problem, the decision of daily questions will seem to you easier and simple, than usually.
Think up to itself small encouragements for each such "feat": for example, a cake or ten-minute conversation with the girl-friend.
If to struggle with delays nevertheless it is difficult, show the creative approach. For example, divide work into some stages and force itself to carry out daily at least one of them. It will help you to develop with itself compulsion and sequence.
6. Provide an order on a workplace. It happened to each of us to spend unlimited quantity of time for searches of goodness knows where got to document or the book, and constant searches of a pencil or the handle - for many were put by the habitual.
What to do?
Develop system comprehensible to. Take for a basis two principles. The first: each subject should have a place. Even if any papers are not late on your table longer, than for days, for them the separate folder should be got. The second: define, it is how much frequent to you happen those or other things are necessary. For example, papers which are necessary for you regularly, should lay "near at hand"; to what you address off and on, it is possible to put in a table box; and for documents and books with which work seldom, find a special place - in a case, on a shelf.
Allocate in the schedule time which you devote to putting in order on a workplace. If to spend "cleaning" regularly, it is more than half an hour will not occupy, and time in the course of work will save much more.
7. Limit phone conversations. Phone - the artful invention. Sometimes in one call the sense of all working day is concluded. However empty negotiations with partners and conversations with friends, relatives and acquaintances take away time a great lot. The rare woman, addressing, let and on business, to good acquaintances, will be limited to a statement of only one essence of the call. As a rule, conversation begins with inquiries about health, private life, the general acquaintances, and to business interlocutors pass only after some minutes.
What to do?
Analyse the telephone conversations within the working day. How often you talk? Is more often you call or call to you? How long one conversation on the average lasts and how many minutes from the general number are spent for discussion of insignificant details? Note also who usually the first finishes conversation: you or your interlocutor. It will help you to understand, whether takes away from you phone of more time, than it is necessary, and if yes why it occurs.
Try to reduce to a minimum the conversation prologue. One general question: "How are you doing?" Or "as health?" It is quite enough. If you did not communicate for a long time with the person, agree to phone after work.
Learn to stop conversation in time. "At me urgent work", "I am am waited by visitors", "I cannot long occupy phone" - these simple and effective phrases will allow you not to offend the interlocutor. Wishing to finish conversation with relatives or friends, it is possible to refer that causes you the heads or the important client has come.
And the last.
The right to dispose of time belongs only to you, and in your forces to force time to work on you - instead of against as it often happens!